Employment Opportunities

Job Title: Executive Assistant – Temporary Full Time – Foundation

Reference # 1617/451-TFT

Status: Temporary Full time non-union position – up to 14 months

Reports to: Executive Director Foundation

Hours of Work: Normal hours of work are Monday to Friday from 0800 to 1600 hours. Shifts/hours and days may vary according to departmental requirements (i.e. some early morning and evening hours are required for meetings, events and extra workload).

Posted: March 6, 2017

Closing: March 15, 2017


This position provides administrative support to the Foundation Executive Director, the Foundation Board and Committee volunteers to ensure smooth and effective running of the Foundation. The Executive Assistant will also provide support to the financial functions of the Foundation.

Essential Qualifications

  • Five years related experience and education in a fast-paced development office or related business field
  • Above average word-processing abilities including database and spreadsheet software preferably with MS Word, Excel and PowerPoint (testing required)
  • Superior organizational skills including planning (i.e. meetings and events), attention to detail, accuracy and follow through
  • Demonstrated experience in supporting/providing back up to other key team positions
  • Experience in taking formal minutes and/or professional composition (testing required)
  • Must be able to work under pressure with multiple demands and priorities
  • Ability to take initiative, work independently and work as part of a team as the situation demands
  • Must have excellent communication skills, both written and oral
  • Excellent interpersonal skills and advanced 'people' skills i.e. mature manner, confidential, discreet, tactful, service approach
  • Recent experience preparing bank deposits and reconciling bank accounts
  • Proven ability to successfully manage budgets (i.e. for specific events or projects)
  • Proven ability to coordinate and maintain effective office procedures, office supplies and equipment
  • Must be able to fulfill the physical requirements of the job, as per the current Physical Demands Analysis

Preferred Qualifications

  • Capability in Financial Edge software an asset
  • Entry level-intermediate capability in Raisers’ Edge software

Apply to

Would you like to be part of a team of people committed to providing Exceptional support for Exceptional care and meet the qualifications listed above? If so, apply in writing to Ross Memorial Foundation or by emailing your resume to This email address is being protected from spambots. You need JavaScript enabled to view it. or faxing it to 705-328-6160.

Ross Memorial Foundation is committed to meeting the needs of persons with disabilities.  Accommodation will be provided throughout the hiring process at the request of the applicant.


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